Quick Vendor Guide
👀👀 New here or need a refresher?
Many common questions are answered below to help you prepare quickly and easily.
✅ Check your arrival time in your confirmation email
✅ Review setup instructions before event day
✅ Bring REQUIRED canopy weights (outdoor events)
✅ Create and use Social Media to promote yourself prior to the event
✅ Join the Magic-Time Markets Vendor Group on Facebook
✅ Opt-In for the SMS text emergency messaging in the Vendor Portal
Necessities
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Canopy weights (for outdoors)
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Tables and coverings
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Pricing signage
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Sales bags
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Payment system
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Extension cords (if needed)
Recommended
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Display risers or shelves
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Name Banners or Signage
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Lighting (for night-time)
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Extra inventory
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Business cards or QR codes
Comfort
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Water and snacks
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Weather protection
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Chair or stool
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Phone charger or battery pack
Vendor Packing Checklist
Creating a Standout Booth!
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Experiment with layout ideas to find the best option
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Utilize vertical displays for sharper product visibility
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Have clear and visible pricing
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Avoid confusing clutter
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Make your booth inviting and easy to browse
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Stand and engage with customers as much as you can
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Use bold, coordinated colors that make your booth pop
⭐ Vendors who create layered displays and engage customers typically see stronger sales.
Promote Your Booth On Social Media
During the event:
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Share photos or live videos
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Tell followers where to find you
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Encourage tagging
Before the event:
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Share the event page
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Post sneak peeks
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Invite your customers
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Tag Magic-Time Markets
Vendor FAQs
Can I share a Booth?
No. Booth sharing is not permitted unless prior approval has been granted by Magic-Time Markets. If you have a special circumstance, please contact us before purchasing your space to discuss eligibility.
Unauthorized booth sharing may result in removal from the event or restrictions on future participation.
When will I get setup information?
Setup instructions, arrival times, and event details are typically sent by Monday prior to the event.
Pro Tip: Double check your email (including spam or promotions folders) for event details. Most event questions are answered in this message.
Will I get a vendor map?
Vendor maps are almost always sent with the vendor setup email the week of the event.
Important Note: Magic-Time Markets reserves the right to make layout adjustments any time at our sole discretion for things such as venue needs, layout issues, weather, or human errors.
Do I need Insurance?
Vendors are not required to obtain individual insurance to participate. However, vendors are fully responsible for their own products, equipment, and property during the event.
Magic-Time Markets is not liable for loss, damage, or theft.
While not required, business liability insurance is strongly recommended.
Do I need a permit?
All permits required by the city, county, state, or government will be the vendor's responsibility. This requirement will be communicated in sign-up details in the vendor portal. If you have questions about a specific event and permit, please reach out prior to purchasing space.
Are canopy weights required?
Yes. Canopy weights are required for all outdoor events.
For safety reasons, each leg of your canopy must be properly secured with appropriate weights.
Pro Tip: Table and tablecloth weights come in handy on windy days.
What if I'm late or unable to make it?
Please notify us as soon as you can. While we can sometimes work with you, it is not always possible. We will be as flexible as possible for emergencies. No-call, No-shows may result in your participation at future events.
Is electricity provided?
Sometimes. Electricity availability varies by venue and event. If electricity is offered, details and any additional requirements will be included in your setup email.
Vendors should bring extension cords and power strips if approved for electrical access.
Can I bring a generator?
Sometimes. Generators MUST be approved by us prior to the event. The preferred answer is to utilize a battery power station that can accommodate your needs.
What is your weather policy?
Our events are typically held rain or shine unless severe weather creates untenable conditions. Event cancellations are at our sole discretion.
We have a 50/50 rule across the major weather stations. Should the majority of these forecasts show at least a 50% chance or more for 50% of the event open hours for severe weather, we will cancel.
In the event of significant weather concerns, updates will be communicated via email and/or text messaging. It is the vendor's responsibility to check for these alerts and be prepared for outdoor conditions.